Budgeting

Done For You “Realtime” Bookkeeping

Finally, “Real time” Bookkeeping that takes care of itself.

We have designed a bookkeeping service to keep your financial clarity at its best.

Do you ever feel that your ideal month end bookkeeping just gets away? Here comes the next month, and the next, and already you’re records are 90 days behind?

With 90 day old records, there’s now three times the work to do. Three times as many hours tidying up the unreconciled transactions, but who’s keeping the business running…? Then there’s your accountant chasing you so that they can lodge the BAS. Without mentioning the financially informed key management decisions you should be making!

From very minimal input by you, we keep your Xero file is kept in top shape. In fact, so little work from you, it means your just taking some photos and forwarding emails!

Implementing our Realtime Bookkeeping Process:

• 1We take the reigns of your Xero file and keep it tidy, in Realtime.
• 2You continue to invoice your customers, and forward your receipts by photo or email.
• 3We’ll let you know if we get stuck, or aren’t sure of something that’s happened.
• 4You can focus on running the business, making moves based on your key numbers!

What we do:

• Process your receipts from the photo or email into Xero
• Allocate your receipts in their respective expense accounts
• Reconcile these against your bank account payments
• Mark your invoices to customers as paid
• Keep your accounts reconciled

We look after this at minimum on a weekly basis, keeping you up to date.

What you do:

• Take photos or forward emails of your receipts
• Invoice your customers
• What are the Benefits?
• More time to use your expertise where it is best spent
• Paperless receipts and reconciliations
• Clarity of numbers for key management decisions
• Better understanding of what it happening in your business
• Peace of mind your records are taken care of

Frequently Asked Questions

Cloud Accounting and Xero

There are many software options for cloud accounting, including:

• Xero
• Sassu
• J Curve
• QuickBooks Online

These are the four that we use internally here at Inspire CA. There are other alternatives available, and many more in development, but these four are what we find are best suited to our clients.

How do you move to Cloud Accounting?

The transition from a desktop based accounting system to a cloud accounting package is an art.

1. Choose your cloud accounting package

Firstly, you will want to make sure you’ve chosen the right package for your business. The best way to do this is to discuss your needs with an adviser.

Sidenote: there are many accounting firms and advisers who align themselves with only one brand (we were one of them!). Remember that it needs to be the best fit for your business, rather than the one with the most hype.

2. Prepare for the transition

Having helped over 100 businesses implement cloud solutions, the transition can be a bumpy ride.

I heard a saying recently from a friend who served in the military, “Time spent in reconnaissance is seldom wasted”. This saying remains true when transitioning to the cloud.

You need to consider:

• The date that you will transition to the cloud (called the ‘conversion date’)
• Training for your accounting team
• Other applications that will synchronise with your accounting package
• Support required for the first few months from your accountant
• Additional time you will need to get used to the system

We find that the first few weeks of implementing cloud accounting software can be draining, and we offer 24 hour turnaround support through our help center. We strongly encourage you to stick with it though, as after that on-boarding period, things are a breeze!

3. Take the leap

Once you’ve done all of your preparation and ideally worked in with your adviser, you’re ready to take the leap.

Ideally, you will have had the training before the conversion date, and your accountant will have set up the accounting package ready for you to start working in.
So step 3 is relatively easy – log in, and start crunching those numbers away! Oh, and don’t forget to lean on an adviser that has experience in your accounting package.